The Viviscent Wellness Foundation (âVWFâ) is committed to maintaining accurate, complete, and secure records in accordance with legal, regulatory, and operational requirements. This Records Retention and Destruction Policy outlines the procedures for retaining, storing, and securely disposing of organizational records.
This Policy ensures that VWF:
This Policy applies to all employees, volunteers, contractors, and partners who create, manage, or store VWF records in any format, including physical documents and electronic files.
Records covered by this Policy include, but are not limited to:
VWF retains records for the minimum periods required by law or operational necessity. Examples include:
Specific retention schedules may be updated as laws or organizational needs change.
All records must be stored securely to prevent unauthorized access, alteration, or loss. This includes:
When records reach the end of their retention period, they must be destroyed securely. Acceptable destruction methods include:
Records subject to litigation, audits, or investigations must not be destroyed until the matter is fully resolved.
VWF leadership and compliance personnel are responsible for enforcing this Policy and ensuring that all staff and volunteers understand their responsibilities regarding record retention and destruction.
This Policy will be reviewed periodically and updated as necessary to reflect legal requirements and organizational best practices.
For questions regarding this Records Retention and Destruction Policy, please contact:
Email: compliance@viviscentwellnessfoundation.org
Phone: 205â460â5305